Client Access Licenses (CALs) are essential components in managing access to Microsoft’s server products. Properly tracking and managing CALs is crucial for ensuring compliance with licensing agreements and avoiding potential legal and financial consequences. In this guide, we’ll explore best practices for tracking and managing CALs to maintain license compliance within your organization.
To ensure your organization’s compliance with CAL licensing agreements, consider the following best practices for tracking and managing CALs:
Maintain a comprehensive record of all CALs, including their type (User or Device), the product they apply to, and their assigned users or devices.
Retain documentation provided with CAL purchases, including invoices and license agreements, as proof of ownership.
Conduct periodic audits to verify that the number of CALs in use matches the number you’ve purchased.
Track any transfers or assignments of CALs as employees join, leave, or change roles within the organization.
Regularly review licensing agreements to ensure your organization is using the correct type of CAL (User or Device) and that your usage aligns with licensing terms.
Leverage CAL management tools to automate tracking and management, making compliance easier.
Consider labeling or tagging devices or users with the type of CAL they use to simplify tracking.
Ensure that your staff understands the importance of CAL compliance and proper management practices.
In conclusion, tracking and managing CALs are vital components of maintaining license compliance within your organization. By following best practices, conducting regular audits, and understanding the consequences of non-compliance, you can safeguard your organization against legal and financial risks while maintaining a positive reputation.
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